Florida State University

Florida State University Program of Neuroscience By-laws

Approved June 18, 2017 by a majority of the Core Training faculty via a secret ballot vote.

Preamble: The department bylaws adhere to and are consistent with University policies found in the FSU Constitution, BOT-UFF Collective Bargaining Agreement (CBA), Faculty Handbook, and the annual Promotion and Tenure letter.

Article I: Faculty And Eligibility To Vote

Section I: Faculty in the Program in Neuroscience shall include:
A. Core Training Faculty:

  • 1. Core Training Faculty are faculty members with Graduate Faculty Status in Neuroscience. Core Training Faculty have full voting rights on all matters related to the Program and are eligible to serve in any elected or appointed position.
  • 2. The credentialing process is overseen by the Graduate Training Committee which requires that a prospective Core Training Faculty of the Program:
    • a) Holds a full-time, or part-time (including Service Retirement Faculty) regular faculty appointment in a tenured or tenure-earning position.
    • b) Have Graduate Faculty Status in a home department at FSU. If Graduate Faculty Status is not available in the home department, the Program faculty may vote to recommend Graduate Faculty Status be given in Neuroscience.
    • c) Have research and teaching interests in an area of neuroscience.
    • d) Participates actively in training and other activities of the Program
    • e) Gives a scientific colloquium to the Program faculty and students. For new faculty hired into one of the participating departments, upon recommendation of the Training committee, the job talk may fulfill this requirement.
    • f) Be approved for inclusion by a subsequent ballot of current Core Training Faculty of the Program.

If these conditions are satisfied, the Program recommends to the FSU Graduate School that the faculty member be awarded Graduate Faculty Status (GFS) (in Neuroscience, which permits serving as a major professor for a doctoral neuroscience candidate. Core Training Faculty status in the Program begins with granting of GFS. The University’s process for achieving GFS requires experience in research and training of degree-seeking graduate students. Once credentialed in Neuroscience, a faculty member normally retains that status unless their neuroscience research interests or training commitment lapses.

B. Affiliated Faculty:

Research Associates, Research Faculty or other individuals holding non-tenure- earning faculty positions and/or those who do not hold GFS may be approved as Affiliated Faculty if the above credentialing criteria (c) through (f) are met. Affiliated Faculty will hold Graduate Teaching Status for the Program. Affiliated Faculty may also be recommended for Co-Doctoral Dissertation Directive Status (CDDS), if approved by vote of the Core Training Faculty. In accordance with University policy, CDDS must be then be approved by the FSU Graduate School.

Affiliated Faculty may also include GFS-holding faculty who do not train students within the Neuroscience curriculum. Affiliated Faculty, regardless of CDDS, will have full voting rights, except in matters related to faculty status in the Program, GFS/CDDS, revisions of these bylaws, and any matter that calls for a vote by “Core Training Faculty.” Affiliated Faculty are eligible to serve in any elected or appointed position.

C. Substantive Change Statement:

All Core Training Faculty and Affiliated Faculty as well as the staff of the Program in Neuroscience are expected to be familiar with and follow the Florida State University Substantive Change Policy as found on the university web site.

Article II: Officers

Section I: Director

  • A. Procedures for selection of the Director:
    1. Prior to the expiration of a term of the Director or upon the office's becoming vacant from another cause, the Executive Committee shall request that the Dean appoint a nominating committee, who shall seek nominations for Director of the Program and conduct the secret ballot vote. This shall normally be done at the beginning of the third year of an incumbent Director's term or the sixth year if the appointment has been renewed for a second term.
    2. The nominating committee shall make a formal nomination to the Dean for approval and appointment after the nomination has been approved by a two-thirds vote of the Core Training Faculty of the Program in a secret ballot.
  • B. Term of Office:
  • The Director's term of office shall be 3 years, normally beginning with the start of the fall term of the academic year. The term is renewable once for an additional 3 years.
  • C. Procedures for reappointment
  • If the Director agrees to serve a second term, reappointment may be approved by two-thirds vote of the Core Training Faculty of the Program in a secret ballot vote. This reappointment vote shall be conducted by the elected members of the Executive Committee, at the beginning of the incumbent Director’s third year. If two-thirds of the Core Training Faculty approve reappointment, the Executive Committee shall request that the Dean appoint the incumbent Director for a second three-year term. If the vote fails to reach a two-thirds majority for reappointment, the Executive committee shall request that the Dean appoint a nominating committee.
  • D. Authority and duties of the Director
    1. The Director shall serve as the chief administrative officer of the Program.
    2. The Director shall call and preside over faculty meetings and prepare agenda for such meetings. The Director shall call a faculty meeting when requested to do so by any member of the Core Training Faculty.
    3. The Director shall appoint for one-year, renewable terms, any other officers needed to administer Program affairs.
    4. The Director, in conjunction with the Executive Committee, shall establish committees for the conduct of Program affairs, as provided in Article III.
    5. The Director shall call and preside over meetings of the Executive Committee on a regular basis, at least once each term.
    6. The Director shall regularly report to the Executive Committee and the faculty the actions he or she performs in administering Program affairs.
    7. The Director shall be responsible for keeping a personnel evaluation file for all Program staff.
    8. The Director, serving as principal financial officer of the Program, shall:
      1. supervise the receipt and expenditure of all moneys
      2. in conjunction with the Executive Committee, prepare an annual operating budget, which the Director shall present to the faculty as early in the academic year as circumstances permit
      3. in consultation with the Executive Committee, prepare an annual financial report, which will be presented to the faculty of the Program no later than four months after the end of the fiscal year
    9. The Director, in conjunction with the Executive Committee, shall supervise and coordinate the recruiting of new Core Training Faculty who have been recently hired by one of the participating departments.
    10. The Director, with the assistance of the Graduate Training Committee, shall coordinate all segments of the academic Program, such as degree requirements, curricular offerings, and catalog announcements and shall determine and supervise, in consultation with appropriate committees, and the departments concerned, such matters as the scheduling of classes and the assignment of duties to faculty members.
    11. Except when provided for otherwise, the Director or the Director's designee shall serve as liaison officer and Program representative to officers and bodies outside the Program.
  • D. Procedure for removing a Director from office.
  • The Program may recommend to the Dean that a Director be removed from office. Such an action must be taken according to the following procedure.
    1. A petition calling for removal must be signed by a majority of the Core Training Faculty and submitted to the Dean.
    2. The Dean or the Dean's representative shall preside at a meeting of the faculty to consider the petition. A two-week notice shall be given of this meeting.
    3. To be adopted, a motion for removal must be supported by two-thirds of the Core Training Faculty in a secret, mail ballot.

Article III: Committees

Service on Program committees is considered to be part of each faculty member's responsibility. In addition, all faculty members are encouraged to raise issues and suggest changes to be considered by any committee. Meetings of committees shall be held only when a majority of the voting members of the committee are present. Unless otherwise specified, all committee members serve in a voting capacity.

Section I: Standing Committees

  • A. Executive Committee
    1. This committee shall be responsible for monitoring and discussing all budgetary matters and shall advise the Director and the Program members on these matters.
    2. This committee shall consider and discuss issues relating to long-range planning within the Program, including potential Program developments, justification for new faculty positions, etc.
    3. The elected members of the committee shall oversee the counting of any secret ballot called for in the by-laws or by other authority.
    4. This committee shall meet once each term or as often as needed.
    5. This committee shall consist of the following five Program Faculty:
      1. the Director, who shall chair the Committee
      2. two other faculty appointed by the Director
      3. two faculty elected by the Program from the ranks of eligible voters
      4. the Office Manager is included as a non-voting member
    6. All appointed committee members shall serve one-year, renewable terms. The elected committee members will serve two-year terms except in the first year in which these bylaws take effect when one member will be elected for a two-year term, the remaining for a one- year term.
  • B. Graduate Training Committee
    1. This committee shall establish and help implement policies relating to Program-wide aspects of graduate admissions, training, curriculum, Program requirements, etc. This committee will also coordinate the selection of students for graduate awards and Neuroscience Fellowships.
    2. The committee shall consist of:
      1. one faculty member appointed by the Director,
      2. an elected faculty member from each major participating department (Biological Science, Biomedical Sciences, Psychology) to coordinate course offerings in the curriculum, and
      3. one graduate student elected by the Graduate Student Advisory Committee to serve as a member with full voting privileges. (The student member will not be present during discussion of matters relating to the evaluation of another student, graduate student awards or student funding discussions.)
    3. All appointed committee members shall serve one-year, renewable terms. The elected committee members will serve two-year terms except in the first year in which these bylaws take effect when two members will be elected for two-year terms, the other(s) will be elected for one-year term(s).
  • C. Graduate Student Advisory Committee
    1. This committee shall consist of six full-time graduate students in the Program, including one member of an under-represented minority group, to be appointed by the director, if not otherwise elected.
    2. This committee shall discuss issues relevant to graduate students and graduate training in the Program and will serve as an advisory body to the Director and Program. This committee will meet with the Director at least once in each of the Fall and Spring semesters.
    3. Students are elected to one-year terms with an option to serve for a second year if the person desires. Election will occur at the end of the Spring term for induction at the beginning of the Fall term.
  • D. Graduate Recruitment Committee
  • This committee shall be responsible for organizing the graduate student selection and recruitment activities. They will coordinate efforts to identify sources of funding for first year students.
    1. This committee shall consist of 3 members appointed by the Director.
    2. Members of this committee shall serve a 2-year term, except in the first year in which these bylaws take effect when two will be appointed to 2-year terms and the remaining member to a one-year term.
  • E. Program Publicity committee
  • This committee shall be responsible for coordinating outreach and advertising activities such as development of brochures and oversight of the Program web site.
    1. This committee will consist of one appointed member and two elected members.
    2. The appointed member shall serve a 1-year term.
    3. The elected members of this committee shall serve a 2-year term, except in the first year in which these bylaws take effect when one will be elected to a 2-year term and the remaining member to a one-year term.
  • F. Training Grant Committees.
  • The participating faculty of each training grant shall formulate committees for the coordination and oversight of the activities outlined in that grant. Training grant supervisory committees will select students for fellowships and inform the Graduate Recruitment Committee of their decisions.
  • G. The Director and Program members will make every effort to form committees that include members from each major participating department when possible.

Section II: Other Committees

The Director may establish other committees as needed to conduct the affairs of the Program. The functions and membership of each such committee shall be made known to the Program as soon as is practical in the Fall term of each year.

Article IV: "Sunset" Provision

These bylaws shall cease to apply after the Fall, 2022 initial faculty meeting unless they are approved again by a ballot vote of a majority of the Core Training Faculty of the Program.

Article V: Amendments To The Bylaws

Any three Core Training Faculty of the Program may propose an amendment to these bylaws. To be adopted, a proposed amendment must receive an affirmative vote by two-thirds of the Core Training Faculty. The amendment must be made available to all Core Training Faculty at least two weeks prior to a vote. Approved amendments shall take effect immediately or as provided in the amendment itself.